POSITION TITLE: Administrative Assistant to the Superintendent/Board Secretary

REPORTS TO: Superintendent

LOCATION: Central Office

QUALIFICATIONS:

• Advanced College/Business Career Training - Preferred
• Minimum of two years work-related experience - Preferred
• Strong computer skills, with proficiency in Microsoft Office and knowledge with Google programs. 
• Strong telephone and interpersonal communication skills.
• Able to work independently with strong organizational skills.
• Such alternatives to the above qualifications as the Board may find appropriate

 

GENERAL RESPONSIBILITIES: 

• Correspondence duties for the Superintendent and Board of Education (letters, emails, phone calls, scheduling meetings, etc)
• Responsible for paperwork requiring the Superintendent’s approval:  leaves, discipline, permissions, etc.
• Coordinate yearly Board of Education candidate filing and election.
• Must attend all board meetings.
• Responsible for updating the NEE (Network for Educator Effectiveness) program.
• Responsible for A+ Grants.
• Responsible for Board of Education reports/meetings: scheduling meeting dates, preparing packets, typing minutes, completing paperwork after board meetings, and filing.
• Responsible for keeping all Board policies, procedures, and forms up-to-date
• Responsible for keeping the Board of Education informed of required training.
• Assists with coordinating building Handbooks 
• Responsible for assisting the Superintendent in processing paperwork, keeping the calendar, planning and preparing for meetings, travel arrangements, etc.
• Assists with coordinating paperwork related to John T. Belcher and GH Dudley scholarships
• Responsible for keeping the district calendar updated with current activities, meetings, etc.
• Provide assistance as needed for Core Data Screen and Data gathering.
• Assists with communicating with teachers regarding their certification. 
• Verifying teachers have the correct certification at hiring and throughout the year.
• Assists the custodian of records with requests (sunshine law, legal requests, etc.)
• Manage compliance and requirements with the Department of Elementary and Secondary Education 
• Assist with compliance and requirements with the Missouri Ethics Commission.
• Assisting in all areas with Central Office as directed by the Superintendent

 

OTHER JOB FUNCTIONS:

• Maintain confidentiality
• Abide by state statutes, school board policies and regulations.

• Attend meetings as assigned.

• Take all necessary and reasonable precautions to protect students, equipment, materials, and facilities.
• Maintain accurate, complete, and correct records as required by law, district policy and administrative regulation.
• Performs other duties as assigned by the Superintendent or Board of Education

TERMS OF EMPLOYMENT:  12 month; Full-Time

Salary to be established by the Board of Education

Background clearance required; the results of which must be satisfactory to the District.

 

EVALUATION: 

Performance of this job will be evaluated in accordance with provisions of the Board of policy on Evaluation of Certified Personnel.

 

 

Applications will be screened as they are submitted. The Job will remain posted until filled.

 

The Mexico Public School District is an EQUAL OPPORTUNITY EMPLOYER.  NOTICE OF NONDISCRIMINATION Our School District Prohibits discrimination and harassment against employees, students or others on the basis of race, color, national origin, sex, age, ancestry, religion, disability by law in admission or access to, or treatment or employment in its programs and activities.