POSITION TITLE:         Attendance Secretary

REPORTS TO:              Building Principal

LOCATION:                  McMillan Early Learning Center

 

QUALIFICATIONS:

• High school diploma required; Associate’s degree preferred
• Minimum of 2–3 years clerical or office experience, preferably in a school setting
• Strong computer skills, with proficiency in Google programs
• Strong communication and organizational skills
• Such alternatives to the above qualifications as the Board may find appropriate

 

PURPOSE STATEMENT

The School Building Attendance Secretary is responsible for maintaining accurate student attendance records and supporting daily office operations within the school building. This position serves as a primary point of contact for attendance-related communication with families and ensures compliance with district and state attendance requirements.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

 

Attendance Management and Reporting

• Maintain accurate daily student attendance records in the district’s student information system
• Monitor and verify absences, tardies, and early dismissals
• Communicate with parents/guardians regarding student absences and attendance concerns
• Prepare and distribute attendance letters and required notifications
• Generate attendance reports for administration and district reporting
• Ensure compliance with state attendance laws and district policies
• Track and document truancy-related information as directed by administration

 

Front Office and Student Support

• Serve as the primary point of contact for students, families, and visitors 
• Answer phones, receive messages, and respond to inquiries from staff and parents
• Assist with student check-in and check-out procedures
• Maintain confidentiality of student records and information
• Support building administrators with attendance-related documentation and meetings

Records and Administrative Support

• Maintain organized and accurate student files related to attendance
• Assist with enrollment, withdrawal, and transfer documentation as assigned
• Support data entry and record verification for state reporting requirements
• Provide clerical assistance to building administration as needed
• Participate in building meetings and professional development as assigned

 

OTHER JOB FUNCTIONS

• Abide by state statutes, school board policies, and regulations
• Attend meetings as assigned
• Maintain accurate, complete, and correct records as required by law and district policy
• Take necessary precautions to protect confidential student information
• Perform other duties as assigned by the Building Principal

 

KNOWLEDGE, SKILLS, AND ABILITIES

• Strong attention to detail and accuracy
• Ability to manage confidential information with discretion
• Effective written and verbal communication skills
• Strong organizational and time-management skills
• Ability to work independently and as part of a team
• Ability to manage multiple tasks in a fast-paced environment

 

WORK ENVIRONMENT

• Office setting within a school building
• Frequent interaction with students, families, staff, and visitors
• Extended periods of sitting and computer use
• Occasional lifting of office materials up to 20 pounds
• Participation in school events or meetings outside of regular hours as needed

 

ATTENDANCE

• Consistent and regular attendance is an essential function of this position

 

FLSA Status

            Non-Exempt

 

Salary Grade

            Support Staff

 

TERMS OF EMPLOYMENT:  9 months; 204 days

Background clearance required; the results of which must be satisfactory to the District.

 

EVALUATION: 

Performance will be evaluated by the Building Principal in accordance with district policies and teacher evaluation procedures.

 

Applications will be screened as they are submitted. The Job will remain posted until filled.

 

The Mexico Public School District is an EQUAL OPPORTUNITY EMPLOYER.  NOTICE OF NONDISCRIMINATION Our School District Prohibits discrimination and harassment against employees, students or others on the basis of race, color, national origin, sex, age, ancestry, religion, disability by law in admission or access to, or treatment or employment in its programs and activities.